PRIVACY NOTICE

Who has my information?

Your information is being stored and used by the Education Law Association (“ELAS”) which is the data controller of your information. Our registered office is at :

38 ROWSHAM DELL
GIFFARD PARK
MILTON KEYNES
MK14 5JS

ELAS is a charity which exists to promote educational objects and which provides training to its members and others.

For more information, you can contact the executive officer at rachelsmith@educationlawassociation.org.uk.

What information do you have about me?

We record information about you when you apply to become a member, contact us for help or enquire about and register for our training events. Some information is personal and can be used to identify you. This includes your name, address, email address and telephone number. We also collect the payment information you use to pay your membership fee. We do not collect special category data.

What is my information being used for?

We record information about you when you apply to become a member, contact us for help or enquire about and register for our training events. Some information is personal and can be used to identify you. This includes your name, address, email address and telephone number. We also collect the payment information you use to pay your membership fee. We do not collect special category data.

What is my information being used for?

Your information will be used to facilitate your membership and to let you know about ELAS’ work and events.
We will not sell your information to marketing organisations and if we send you marketing materials we will only do this electronically if we have your consent to do so. You can opt out of marketing communications at any time.

How are you making sure your use of my information is lawful?

The law also allows your information to be collected and used if it is necessary for a legitimate business interest of ours (or yours) – as long as its use is fair and balanced and does not unduly impact on your rights. We may rely on this to use your information for things such as ensuring the charity and the events we provide are properly run and to ensure financial records are correctly kept and to facilitate your membership of ELAS.

For some uses of your information such as sending you details of our annual conference (which counts as marketing communications) we are doing this because you have given us your permission to do so.

Are you sharing my information with anyone?

We will not share any information without your permission, unless required to do so by law.

Where is my information being kept?

Your information is kept in the UK. We will not transfer your data outside of the UK.

Your information is stored electronically on a secure ELAS device by the executive officer. We have some historical membership records which are in hard copy. These are also stored securely by the executive officer.

How long will you keep my information?

We will not keep your information longer than is necessary in accordance with the laws on retention – for example we may need to keep financial and payment details to comply with our audit and reporting duties as a charitable company even after you cease to be a member.

What rights do I have?

You have a number of rights concerning your information.

  • You have the right to be told how your personal information will be used. This policy is our way of telling you this.
  • You can ask us what information we hold about you and to request a copy of that information. We must reply to you within 30 days. It does not cost you anything to ask for this.
  • You have the right to be forgotten which means you can ask us to delete your information.
  • If you believe the information we have about you is not right, you have the right to ask us to correct or update the information.
  • In certain situations, you have the right to ask for how we use your information to be restricted because there is some disagreement about whether it is correct or how it is being used.
  • Where we are using your information with your permission the law allows you to request that we move your information to another service provider.

We do not do any automated decision making with your information.

If we are processing your information on the lawful basis of consent, you have the right to withdraw your consent at any time by contacting us at the above address.

For more information on your rights please see: https://ico.org.uk/your-data-matters/

What rights do I have?

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